Advantages Of Electronic Records Management

838 Words4 Pages
1. INTRODUCTION AND BACKGROUND Like traditional paper records in an organization, e-records also supports the day-to-day operations of an organizations’ (NPC) services and interactions with citizens, stakeholders, private and public sector partners. According to Kenosi (2011:22), records are used as a critical means by which organization preserve evidence and maintain accountability to the public. Without records, no judgment can be made of whether public organizations have engaged in an achieved set of outcomes. Electronic document and records management aim to enable organizations to manage documents and records throughout the document life-cycle, from its creation to destruction. From other organizational studies, it is outlined that…show more content…
EDRMS is designed to ensure a risk-free records and archival system for the Public Service of Namibia which is set up in a sustainable electronic documents and records management environment in line with Archives Act and related statutory provision. According to Johnston and Bowen, an EDRMS is an automated system which supports the creation, use and maintenance of paper or electronic documents and records for the purposes of an organization’s workflow and processes. The effective and efficient maintenance of the government’s present manual-based archival system has been undermined over the past with the increasing use of the electronic means of communication. As experienced, the biggest challenges is confronting or adapting to change in an organization regarding a digital system. EDRMS is major change management exercise, it is will affect the agency’s culture in a way that all staff members manage, access and use…show more content…
Evaluating EDRMS options required consideration of standard operating environment issues such as system licenses, configuration, migration, training, adapting to existing technology and integration that could affect other systems and process in future. It is than discovered that the implementation of EDRMS will eradicate the usage of paper (manual system), filing and application in the public sector at same time working hand in hand with each other. But there has not been any significant changes of office of the National Planning Commission since implementation because the colleagues fail to divert away from usage of paper storage and
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